PRECEDENCE: Routine DTG: 251330Z JUN 03 FROM: SECDEF WASHINGTON DC//USDP-DSCA// CLASSIFICATION: Unclassified BT UNCLAS SUBJECT: SECURITY COOPERATION INFORMATION PORTAL (SCIP) ENROLLMENT PROCESS FOR FOREIGN CUSTOMER HOST NATIONS (HNS) REF: 091310Z MAY 01 MSG TO AIG 8797 1. THIS IS PART ONE OF A FIVE PART MSG. 2. THIS MESSAGE IS FOR SECURITY ASSISTANCE ORGANIZATION (SAO) CHIEFS AND DEFENSE ATTACHES (DATTS) AND FOREIGN SERVICE OFFICERS (FSOS) PERFORMING SECURITY ASSISTANCE FUNCTIONS WORLDWIDE. THE REF MSG ADDRESSED THE OVERALL SCIP ENROLLMENT PROCESS FOR SAOS AND FOREIGN CUSTOMERS. PARA 5. B. OF THE REF MSG ADVISED THAT DSCA WOULD SEND THE SAOS AND DATTS A FORMAL LETTER FOR DELIVERY OF THE TOKENS TO THE HNS REQUESTING DESIGNATION OF A HN TOKEN ADMINISTRATOR AND ALTERNATE. THIS LETTER WILL BE POSTED AS AN ATTACHMENT TO A DSCA POLICY MEMORANDUM WITH INSTRUCTIONS FOR DISTRIBUTION. BOTH OF THESE WILL BE PAGE 02 RUEKJCS3311 UNCLAS POSTED FOR DOWNLOADING ON DSCA'S WEB SITE. 3. THIS IS PART TWO OF A FIVE PART MSG. THE TEXT OF DSCA'S COVER LETTER IS TRANSMITTED AS FOLLOWS: MEMORANDUM FOR AIG 8797 FROM DSCA/IT SUBJECT: ENROLLMENT PROCESS FOR THE SECURITY COOPERATION INFORMATION PORTAL (SCIP) REF: MESSAGE, SECDEF WASHINGTON DC//USDP-DSCA, SUBJECT: SECURITY COOPERATION ENROLLMENT PROCESS, DTG 091310Z MAY 03 MAY 03 (POLICY NO 03-11) THIS MEMORANDUM PLUS THE REFERENCED MESSAGE (ATTACHMENT 1) CONSTITUTE DSCA'S POLICY POSITION ON THE SCIP ENROLLMENT PROCESS FOR FOREIGN MILITARY SALES CUSTOMERS. ATTACHMENT 2 IS A SUGGESTED LETTER THAT REQUESTS EACH COUNTRY TO DESIGNATE A HOST NATION (HN ) TOKEN ADMINISTRATOR AND ALTERNATE, WHOSE DUTIES WILL BE TO RECEIVE AND ACCOUNT FOR TOKENS, DISTRIBUTE THEM TO HN PERSONNEL, TO IDENTIFY TO DSCA THE PERMISSIONS REQUIRED BY EACH HN USER ON THE SCIP, AND TO SERVE AS THE AUTHORIZING AGENT IF PASSWORDS NEED TO BE RESET. ATTACHMENT 3 IS A SUGGESTED MEMORANDUM THAT MAY BE USED AS A MODEL BY THE HN FOR ITS RESPONSE AND IS TO BE ENCLOSED WITH ATTACHMENT 2. PAGE 03 RUEKJCS3311 UNCLAS DSCA REQUESTS THAT EACH SECURITY ASSISTANCE ORGANIZATION (SAO) ADDRESS AND ISSUE ATTACHMENT 2 TO THE HN SO THAT THE SENDER IS THE CHIEF OF THE SAO AND THE ADDRESSEE IS THE APPROPRIATE HOST COUNTRY REPRESENTATIVE. THIS LETTER SHOULD BE DELIVERED BY 7 JULY 2003. PLEASE BE SURE TO ENCLOSE ATTACHMENT 3 WITH ATTACHMENT 2. YOUR ASSISTANCE IS APPRECIATED. SHOULD YOU HAVE ADDITIONAL QUESTIONS, PLEASE CONTACT MR. BRENT PEARLSTEIN AT BRENT.PEARLSTEIN@DSCA.MIL, COMMERCIAL (703) 601-3748, DSN 329-3748. MARK P. SCHER CHIEF INFORMATION OFFICER ATTACHMENTS: (1) USDP-DSCA MESSAGE, 091310Z MAY 03 (NOT REITERATED IN THIS MESSAGE) (2) DSCA SAMPLE SAO LETTER, UNDATED (TEXT IN PART THREE OF THIS MESSAGE) (3) DSCA SAMPLE HN LETTER, UNDATED (TEXT IN PART FOUR OF THIS MESSAGE) 4. THIS PART THREE OF A FIVE PART MSG. THE TEXT OF ATTACHMENT 2 TO DSCA'S MEMORANDUM IN PART TWO ABOVE IS TRANSMITTED BELOW AS FOLLOWS: PAGE 04 RUEKJCS3311 UNCLAS DEAR (IN-COUNTRY HOST NATION POINT OF CONTACT): THE DEFENSE SECURITY COOPERATION AGENCY (DSCA) IS ESTABLISHING A WEBSITE KNOWN AS THE SECURITY COOPERATION INFORMATION PORTAL (SCIP). THIS PORTAL WILL ENABLE FOREIGN MILITARY SALES (FMS) CUSTOMERS AND DOD PERSONNEL TO VIEW FMS CASE DATA FROM A TRI-SERVICE PERSPECTIVE AND PERFORM SUCH FUNCTIONS AS SUBMITTING REQUISITIONS AND SUPPLY DISCREPANCY REPORTS ON-LINE. BEFORE THE DEVELOPMENT OF THE SCIP, THIS KIND OF DATA WAS AVAILABLE ONLY BY INDIVIDUAL U.S. MILITARY DEPARTMENT (MILDEP) AND THERE WAS NO METHOD FOR THE FMS CUSTOMERS TO VIEW ALL OF THEIR CASE DATA FROM THE SYSTEMS OF ALL THREE MILDEPS IN ONE VIEW. NOW, SCIP USERS WILL BE ABLE TO VIEW THE DATA CONTAINED IN THOSE SYSTEMS ON-LINE VIA A WEB-BROWSER. INTERNATIONAL CUSTOMERS WILL ONLY HAVE ACCESS TO DATA THAT IS PERTINENT TO THEIR COUNTRY AND THAT THEY ARE AUTHORIZED TO VIEW AND TO TRANSACTION SETS THAT THEY ARE AUTHORIZED TO INPUT. DSCA WILL EMPOWER EACH COUNTRY TO SPECIFY WHAT PORTION OF ITS DATA WILL BE AVAILABLE TO EACH OF ITS USERS AND THOSE TRANSACTIONS THAT EACH USER CAN ENTER. FOR EACH SCIP USER, THE COUNTRY WILL ANNOTATE ITS PREFERENCES ON A SCIP ENROLLMENT FORM THAT WILL BE SUBMITTED TO DSCA FOR REVIEW. AFTER CHECKING EACH FORM FOR ERRORS, DSCA WILL ACTIVATE THE REQUESTED ACCESS. DSCA WILL SAFEGUARD PAGE 05 RUEKJCS3311 UNCLAS EACH COUNTRY'S DATA BY RESTRICTING ACCESS ON THE BASIS OF COUNTRY AND DEFINED USER ROLES. THE SCIP WILL PERMIT THE USER TO SELECT HOW TO VIEW THE DATA IN CUSTOMIZED REPORTS AND WILL ALLOW FOR CHANGES TO THAT VIEW, MORE DETAILED VIEWS, OR EXPORT OF THE DATA INTO EXCEL SPREADSHEETS. USERS WHO ARE FOREIGN NATIONALS OR US CITIZENS WORKING FOR CUSTOMERS (E.G. IN AN EMBASSY IN WASHINGTON) WILL BE REQUIRED TO HAVE AN IDENTIFICATION DEVICE CALLED A TOKEN FOR THE SCIP. THIS TOKEN WILL BE A COMMERCIAL PRODUCT KNOWN AS A RSA SECURID CARD. THE CARD CONTAINS A CLOCK THAT PRODUCES A NEW SIX-DIGIT RANDOM NUMBER EVERY MINUTE. THE USERS MUST TYPE IN THE RANDOM NUMBERS AFTER THEIR PASSWORDS. NO SPECIAL USER EQUIPMENT IS REQUIRED OTHER THAN INTERNET ACCESS AND A RELATIVELY RECENT VERSION OF A MICROSOFT BROWSER. DSCA INTENDS INITIALLY TO FURNISH A SMALL NUMBER OF TOKENS TO EACH COUNTRY. IF THE SCIP IS SUCCESSFUL, WE WILL EXPAND THE QUANTITY. COUNTRIES WILL BE ABLE TO PURCHASE TOKENS BEYOND THEIR ALLOCATION VIA FMS PROCEDURES. REQUEST YOU REPLY TO DSCA BY 31 JULY 2003 WITH YOUR DESIGNATION OF A HOST NATION (HN) TOKEN ADMINISTRATOR AND ALTERNATE WHOSE DUTIES WILL BE TO RECEIVE AND ACCOUNT FOR TOKENS, DISTRIBUTE THEM TO HN PAGE 06 RUEKJCS3311 UNCLAS PERSONNEL, TO IDENTIFY TO DSCA THE PERMISSIONS REQUIRED BY EACH HN USER ON THE SCIP, AND TO SERVE AS THE AUTHORIZING AGENT IF PASSWORDS NEED TO BE RESET. WHILE THE HN MAY DESIGNATE USERS IN EACH OF ITS ARMED SERVICES, THERE MUST BE A SINGLE OVERALL HN TOKEN ADMINISTRATOR RESPONSIBLE FOR COMMUNICATING WITH DSCA. THIS DESIGNATION MUST BE ON OFFICIAL NATIONAL LETTERHEAD AND INCLUDE THE SIGNATURE AND TITLE OF THE DESIGNATING OFFICIAL IN ADDITION TO THE SIGNATURES AND CONTACT INFORMATION OF THE HN TOKEN ADMINISTRATOR AND ALTERNATE. AN ATTACHMENT TO THIS LETTER IS ENCLOSED PROVIDING SUGGESTED WORDING FOR YOUR REPLY. PLEASE NOTE THAT THE SIGNATURE OF THE LATTER TWO DESIGNEES WILL SERVE AS THE BASIS FOR USER PERMISSIONS TO BE ENTERED INTO THE SCIP AND WILL BE RETAINED ON FILE IN DSCA FOR THAT PURPOSE. PLEASE NOTE THAT THE HN TOKEN ADMINISTRATOR MAY BE ASSIGNED TO THE HN'S EMBASSY IN WASHINGTON D.C. IF APPROPRIATE. COMMUNICATIONS WILL BE VIA EMAIL, TELEPHONE, OR FACSIMILE. ONCE THE HN TOKEN ADMINISTRATORS HAVE BEEN DESIGNATED, DSCA WILL SHIP THE TOKENS TO THE SECURITY ASSISTANCE ORGANIZATION (SAO) CHIEF OR DEFENSE ATTACHE (DATT) OR FOREIGN SERVICE OFFICER (FSO)WHO WILL OBTAIN A SIGNED RECEIPT FROM THE HN TOKEN ADMINISTRATOR AND FORWARD THE RECEIPT TO DSCA. THIS ASSUMES THE HN TOKEN ADMINISTRATOR IS PAGE 07 RUEKJCS3311 UNCLAS LOCATED IN-COUNTRY. IF THE HN TOKEN ADMINISTRATOR IS IN WASHINGTON D.C., THEN DSCA WILL MAKE THE DELIVERY, OBTAIN THE RECEIPT, AND INFORM THE SAO CHIEF OR DATT OR FSO. WE EXPECT THAT USERS WILL FIND THE SCIP A WELCOME INNOVATION AND USEFUL ADDITION FOR MANAGING FMS CASES, LINES, REQUISITIONS, AND SUPPLY DISCREPANCY REPORTS. PLEASE SEND QUESTIONS, COMMENTS, OR SUGGESTIONS VIA E-MAIL TO MR. BRENT PEARLSTEIN AT BRENT.PEARLSTEIN@DSCA.MIL, COMMERCIAL (703) 601-3748. SINCERELY, THE SIGNATURE OF THE SAO CHIEF (SIGNATURE BLOCK OF THE SAO CHIEF) 5. THIS PART FOUR OF A FIVE PART MSG. THE TEXT OF ATTACHMENT 3 IN DSCA'S MEMORANDUM IN PART THREE ABOVE IS TRANSMITTED BELOW AS FOLLOWS: DEFENSE SECURITY COOPERATION AGENCY INFORMATION TECHNOLOGY DIRECTORATE 2800 DEFENSE PENTAGON WASHINGTON, DC 20301-2800 USA SUBJECT: DESIGNATION OF HOST NATION TOKEN ADMINISTRATOR AND ALTERNATE 1. THE PERSONNEL LISTED BELOW HAVE BEEN DESIGNATED BY THE GOVERNMENT PAGE 08 RUEKJCS3311 UNCLAS OF _______ TO ACT AS TOKEN ADMINISTRATOR AND ALTERNATE TOKEN ADMINISTRATOR FOR THE SECURITY COOPERATION INFORMATION PORTAL. 2. SHOULD YOU HAVE ANY ADDITIONAL QUESTIONS, PLEASE CONTACT (PRINTED NAME, TITLE, PHONE NUMBER, FAX NUMBER, EMAIL, AND ADDRESS OF THE DESIGNATING OFFICIAL) SIGNATURE OF THE DESIGNATING OFFICIAL SIGNATURE BLOCK OF THE DESIGNATING OFFICIAL 1. TOKEN ADMINISTRATOR: NAME (PRINTED) _____________________________ TITLE _____________________________ TELEPHONE NUMBER _____________________________ FAX NUMBER _____________________________ ADDRESS _____________________________ SIGNATURE _____________________________ 2. ALTERNATE TOKEN ADMINISTRATOR: NAME (PRINTED) _____________________________ TITLE _____________________________ TELEPHONE NUMBER _____________________________ FAX NUMBER _____________________________ ADDRESS _____________________________ PAGE 09 RUEKJCS3311 UNCLAS SIGNATURE _____________________________ 6. THIS IS PART FIVE OF A FIVE PART MSG. THE DSCA POLICY MEMORANDUM IN PART TWO OF THIS MESSAGE, ATTACHMENT 1 WHICH WAS NOT REITERATED IN THE BODY OF THIS MESSAGE, ATTACHMENT 2 IN PART THREE OF THIS MESSAGE, AND ATTACHMENT 3 IN PART FOUR OF THIS MESSAGE WILL BE AVAILABLE FOR VIEWING AND DOWNLOADING IN PDF FILE FORMAT ON DSCA'S WEB SITE AT THE FOLLOWING INTERNET ADDRESS: HTTP://WWW.DSCA.MIL/SAMM/ (THEN GO TO THE LINK 'CLICK HERE FOR ALL SECURITY ASSISTANCE POLICY MEMORANDA AND SAMM E-CHANGES' AND CLICK) 7. ATTACHMENTS 2 AND 3 WILL BE AVAILABLE FOR VIEWING AND DOWNLOADING IN WORD FILE FORMAT ON DSCA'S WEB SITE AT THE FOLLOWING INTERNET ADDRESS: HTTP://WWW.DSCA.MIL/PROGRAMS/IT/SCIP/ (THEN CLICK ON 'SAO LETTER TO HOST NATION TO ACCESS ATTACHMENT 2' AND CLICK ON 'SAMPLE HOST NATION RESPONSE TO SAO' TO ACCESS ATTACHMENT 3) 8. DSCA REQUESTS THAT EACH SAO OR DATT OR FSO ADDRESS AND ISSUE ATTACHMENT 2 IN PART THREE OF THIS MESSAGE SO THAT THE SENDER IS THE CHIEF OF THE SAO AND THE ADDRESSEE IS THE APPROPRIATE HOST COUNTRY REPRESENTATIVE. ALONG WITH ATTACHMENT 2, PLEASE ENCLOSE ATTACHMENT 3 IN PART FOUR OF THIS MESSAGE AS A SUGGESTED MEMORANDUM THAT MAY BE PAGE 10 RUEKJCS3311 UNCLAS USED AS A MODEL BY THE HN FOR ITS RESPONSE TO DSCA. 9. PLEASE NOTE THAT THE ONLY EXCEPTION TO THIS GUIDANCE IS FOR THE SAO IN THE NETHERLANDS (I.E., ODC THE HAUGE NL) WHICH IS INSTRUCTED TO REFRAIN FROM ADDRESSING AND ISSUING THE ATTACHMENT IN PART THREE OF THIS MSG. THIS IS BECAUSE THE NETHERLANDS HAS REQUESTED THAT DSCA DIRECTLY CONTACT THE NETHERLANDS EMBASSY FOR DESIGNATION OF HN TOKEN ADMINISTRATOR AND ALTERNATE. 10. SHOULD YOU HAVE ANY ADDITIONAL QUESTIONS OR PROBLEMS WITH DOWNLOADING THIS MESSAGE, THE MEMORANDUM IN PART TWO OF THIS MSG, ATTACHMENT 1 WHICH WAS NOT REITERATED IN THE BODY OF THIS MESSAGE, ATTACHMENT 2 IN PART THREE OF THIS MESSAGE, AND ATTACHMENT 3 IN PART FOUR OF THIS MESSAGE, PLEASE CONTACT MR. BRENT PEARLSTEIN, E-MAIL BRENT PEARLSTEIN@DSCA.MIL, COMM (703) 601-3748, DSN 329-3748. BT #3311