C7.13.1. General. A Transportation Plan is required for each Letter of Offer and Acceptance (LOA) containing Classified (CONFIDENTIAL and SECRET), Sensitive, including Controlled Cryptographic Items (CCI), or Arms, Ammunition, & Explosives (Security Risk Categories I - IV). The plan covers all movement including final receipt by the Designated Government Representative (DGR) or other designated representative acting for the DGR. The Transportation Plan format, Figure C7.F2., is based on standards agreed to by the Multinational Industrial Security Working Group and NATO. TOP SECRET materiel must always be transferred via government courier.

C7.13.2. Transportation Plan Preparation. The Transportation Plan is developed by the Implementing Agency (IA) that prepares the LOA in coordination with the purchaser. It is to be submitted to, and approved by, the applicable Department of Defense Component authority and accepted by the purchaser, in writing, prior to the movement of the materiel. If classified Repair and Return items are involved, the Transportation Plan must address all aspects concerning the return of items, including functions to be performed by the sending and receiving entities and notification requirements.

C7.13.3. Transportation Plan Review. Regardless of where custody transfers, the IA ensures that its component Designated Disclosure Authority reviews and approves/disapproves the Transportation Plan if it includes classified materiel. An information copy of the Transportation Plan should be provided to DSCA (Operations Directorate).

C7.13.3.1. Classified Requirements. If a FMS freight forwarder or commercial carrier is involved in the transfer of classified materiel, or if classified consignments emanate from a cleared contractor facility, the appropriate Defense Security Service (DSS) Field Activity is provided a copy of the Transportation Plan. The Defense Industrial Security Clearance Office or DSS Field Operations Branch verifies the security clearances of FMS freight forwarders, as well as any courier or escort. DSS is provided the Transportation Plan and oversees and enforces all security measures implemented by cleared contractors in safeguarding classified information pursuant to the National Industrial Security Program Operating Manual (NISPOM), regardless of the manner through which contractors have taken possession of the classified materiel. If the Transportation Plan results in inconsistencies with the requirements of the NISPOM or with previous agreement between the implementing governments concerning security procedures, the IA, with assistance and guidance from DSS, will make necessary changes and resolve the inconsistencies with the Designated Security Authorities of the implementing governments. DSCA (Strategy Directorate), and Defense Technology Security Administration (Director, International Security Programs) will be notified by DSS if the IA and DSS are not able to resolve matters satisfactorily. Only cleared carriers qualified by Surface Deployment and Distribution Command or Protective Security Service will be utilized for shipments internationally. International transfer of classified material should be made using only ships, aircraft or other carriers that are:

For classified materiel, the FMS Case Manager and supporting security office should coordinate with DSS and other government security and Customs authorities to ensure that the proper security arrangements are made to facilitate transfers through port and carrier security.

C7.13.3.2. Sensitive, including CCI, and AA&E Requirements. Reviews of Transportation Plans for unclassified shipments that are Sensitive, including CCI, or AA&E are conducted by the IA. DSS does not require copies.

C7.13.4. Transportation Plan Usage. Once approved, a Transportation Plan becomes an integral part of the LOA and is available for review by U.S. Customs and security officials when exported. Purchasers are responsible for ensuring that their FMS freight forwarders have copies when involved with exports. When possible, the details of the Transportation Plan should be included in the DoD Service Contract for appropriate movement of the cargo to its ultimate destination. Contracts should also include Security Risk Category and National Stock Number so that the shipments are marked and labeled and utilize the necessary protective services needed.

Figure C7.F1. Transportation Plan Requirements

Figure C7.F2. Sample Transportation Plan

Figure C7.F3. Sample Transportation Plan for the Transfer of Classified Materiel – Annex