DFAS Indianapolis bills purchasers. Table C9.T16. shows the FMS case billing timeline.

Table C9.T16. FMS Billing Timeline

C9.10.1. Billing Procedures. Payments into the FMS Trust Fund, other than Initial Deposits, are based on bills (FMS Billing Statement, DD Form 645, or Special Billing Arrangement (SBA)). DFAS Indianapolis sends the DD Form 645 to the purchaser quarterly. Under DSCA’s oversight, DFAS Indianapolis assures that sufficient cash is available from the purchaser to cover accrued expenditures, costs to be incurred during the remainder of the current quarter, and costs to be incurred during the next quarter (e.g., contractor progress payments, contractor holdbacks, potential termination charges, and deliveries from DoD inventories). DD Form 645-based billings are the amount shown on the current case payment schedule or the quarterly forecast of the financial requirements accompanying the DD Form 645 bill, whichever is greater. The billing, not the payment schedule, contains the required payment amount. IAs refer billing problems and questions to DFAS Indianapolis.

C9.10.2. Special Billing Arrangements (SBAs). If a purchaser has an SBA, total expenditures for the forthcoming billing period are subtracted from total available cash resources to determine the billing amount. SBAs override Column 14 (Amount Due and Payable) of the DD Form 645. SBAs are issued by either the DSCA (Business Operations Directorate) or DFAS Indianapolis and are managed at the country level unless an exception has been granted by the DSCA (Business Operations Directorate).