C9.13.1. Reporting Performance of FMS Orders.

C9.13.1.1. FMS Integrated Control System (FICS). After an FMS case is implemented, the IA executes the program. The IA reports the nature and financial value of transactions to DFAS Indianapolis. The IA reports accrued expenditures, also referred to as “work-in-process” (e.g., progress payments made to contractors, GFM and/or GFE provided to contractors, and NCs), and physical deliveries within 30 days of the date of shipment or performance. The FICS Delivery Transaction is submitted bi-monthly in accordance with the schedule established by DFAS Indianapolis. The format and instructions for completing the delivery transaction are prescribed in DoD 7000.14-R, Volume 15, Chapter 8. Purchasers direct delivery problems and questions to the IA.

C9.13.1.2. FMS Physical (constructive) Delivery Reporting. Physical (Constructive) delivery is the delivery of materiel to a carrier for transportation to the consignee; delivery of materiel to the customer or the designated forwarder at point of production, testing or storage; delivery at dockside, at airports, or to a U.S. post office for shipment to the consignee. Delivery is evidenced by completed shipping documents or listings of delivery to the U.S. post office (DoD FMR, Volume 6A, Chapter 13). The IA submits FMS physical (constructive) delivery data for all major end items that have a unit of issue of “EA” for the generic codes shown in Table C9.T12. Items are considered delivered when title passes to the purchaser. IAs report, within 30 days, all constructive deliveries for selected materiel lines to DFAS Indianapolis by the 20th of each month in the C1 delivery transaction format (Table C9.T13.), RCS DSCA(M)1141. DFAS Indianapolis, in turn, submits this data to the DSCA (Business Operations Directorate) for inclusion in the DSCA 1200 System. These transactions are not a part of the formal FMS billing system. This information is used to prepare AECA required reports and to respond to inquiries.

Table C9.T17. Constructive Delivery Reporting Generic Codes

Table C9.T18. C1 Delivery Transaction Format

C9.13.2. Delivery Reporting Timelines. Timely reporting of delivery information to the FMS purchaser is critical. Estimated price codes may be used to report deliveries of major end items if an actual price is not available within 30 days of the shipment date. Estimated price codes must be used to report deliveries of major end items if an actual price is not available within 90 days of the shipment date. All estimated billings must be converted to actual billings prior to closure.