Defense Security Cooperation Agency
Defense Solutions for America's Global Partners
C10.19. - Unauthorized Absence (UA) of Students
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C10.19.1. When an IMS is absent from scheduled activities for more than 24 hours without proper authorization, the IMS will be considered in a UA status (also referred to as absent without leave (AWOL)). The IMSO will carefully check student accountability records before making a determination of UA to ensure that the IMS is not absent because of misunderstanding the schedule, sick in quarters/local hospital, or for other plausible reasons. Prompt notification of UA is critical; however, a high degree of certainty must be applied prior to making a notification of UA. When an IMS is determined to be in a UA status while in travel from one training installation to a follow-on training location, the IMSO at the IMS’s last installation (after coordinating with the next installation) is responsible for notification and reporting. The following actions will be taken when a student is in a UA status.

C10.19.2. The IMSO will:

C10.19.2.1. Notify the Department of Homeland Security/Immigration and Customs Enforcement (DHS/ICE) office, both local and national office by email at CTCEU@dhs.gov, the appropriate MILDEP training manager and country program manager, the CCMD, and DSCA (Programs Directorate). The notification should include, but not limited to the items listed in Table C10.T16.

C10.19.2.1.1. Notify all organizations if an IMS previously reported as being in a UA status voluntarily returns to a DoD training installation or is known to be detained by local authorities.

Table C10.T16. Information to be provided on student Unauthorized Absence

Information To Be Provided On Student Unauthorized Absence

  • IMS full name and country of citizenship/origin

  • Passport and visa information

  • Effective date and time of absence

  • Date of birth

  • Place of birth

  • Last known location

  • Last known mobile telephone number of IMS

  • Case identification or Work Control Number (WCN)

  • Type of training and any follow on training for which the IMS is programmed

  • Travel circumstances (flight arrangements, layovers)

  • Any information concerning events that may have contributed to the UA status

  • Known variations in name spelling or alias – check against passport and visa

  • Known relatives in the United States

  • Information on U.S. driver’s license (e.g., number, issuing State, expiration date)

  • Information and copy of any DoD identification (ID) cards issued

  • Foreign Identification Number (FIN)

C10.19.2.2. Notify the appropriate DoD ID card office to ensure the ID card is cancelled.

C10.19.2.3. Notify the DFAS finance officer to post UA information to the IMS DD Form 1588 to cancel service to preclude unauthorized payments.

C10.19.2.4. Notify installation lodging to cancel service.

C10.19.2.5. Ensure the proper progress message (e.g., AWOL-TG) is entered in the SAN database and DSAMS.

C10.19.2.6. Notify the military installation Staff Judge Advocate who should be aware of USG consular notification requirements if the IMS is later arrested.

C10.19.2.7. Request designated SCO provide instructions for disposition of IMS’s personal effects from the MoD of the IMS. Cost for shipping and handling will be charged to the corresponding funding line of the IMS.

C10.19.3. The MILDEP will:

C10.19.3.1. Forward all information received from the IMSO to the relevant SCO, CCMD, and DSCA (Program Directorate). Both the IMSO and the MILDEP provide notification to ensure the information is received.

C10.19.3.2. Notify relevant Military Criminal Investigative Organization (e.g., Naval Criminal Investigative Service, Air Force Office of Special Investigations, and Army Criminal Investigation Command).

C10.19.3.3. Provide a declaration of unauthorized absence to DHS/ICE, signed by the MILDEP headquarters element. Declaration will include the UA IMS’s name, date of birth, country of birth, country of citizenship, date of absence, and passport and visa numbers. In the e-mail to ICE (directed to ALRCU@dhs.gov; CTCEU@dhs.gov) that provides the scanned copy of the declaration, the MILDEP will include any information on the DoD point of contact and any information on IMS relatives in the United States, including notation of any relative of prominence.

C10.19.3.4. Provide disposition instructions to the installation for any IMS in a UA status who voluntarily returns to a DoD installation. These instructions will be provided to the MILDEP by DSCA (Programs and Operations Directorates).

C10.19.4. The SCO will:

C10.19.4.1. Amend the IMS ITO to cancel all training, all authorizations including any dependents, and terminate DoD sponsorship.

C10.19.4.2. Notify Consular Section of U.S. Embassy that issued the IMS’s visa.

C10.19.4.3. Notify the MoD of the IMS’s country of origin.

C10.19.5. DSCA will:

C10.19.5.1. Notify and forward the information in Table C10.T16. to DHS/ICE, the Defense Intelligence Agency (DIA), the Federal Bureau of Investigation (FBI), and the Northern Command J34 (as appropriate).

C10.19.5.2. Notify the Defense Attaché of the IMS’s country of origin, usually located in Washington, D.C.

C10.19.5.3. Participate in the working group consisting of DHS/ICE, DIA, FBI, and USNORTHCOM J34 representatives, maintain a list with current status information for all IMSs.

C10.19.5.4. The DSCA (Business Operations Directorate) issues guidance when it is necessary to proceed under Continuing Resolution (CR) Authority.

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Page Updated 04-26-2012