WIF is used to pay the expenses of military-to-military contacts and similar activities designed to encourage democratic orientation of defense establishments and the military forces of PfP Partners. WIF may pay the U.S. costs associated with traveling contact teams, military liaisons, reciprocal and non-reciprocal personnel exchanges, seminars, conferences, exercise planning conferences, workshops, working groups, and similar activities. WIF may pay costs of U.S. military and civilian defense employees or contractors, where necessary, to support the types of activities noted above.

WIF may pay for the travel, subsistence, and similar personal expenses for developing nation PfP Partner defense personnel in connection with attendance at multilateral, bilateral, or regional conferences, seminars, or similar meetings. Expenses may be paid in connection with travel of PfP Partner personnel to the territory of any of the countries participating in PfP or the territory of any NATO member country. Expenses paid for PfP Partner personnel may not exceed the amount a U.S. military member of comparable grade would receive for travel of a similar nature. As appropriate, 10 USC Sections 168 and 1051 may be used collaboratively to develop an activity and pay for U.S. costs (consistent with Section 168) and to allow PfP Partners to participate (Section 1051).

WIF is authorized to pay incremental expenses of developing PfP Partners incurred as the direct result of participation in a bilateral or multilateral exercise with the U.S. military that enhances U.S. national security interests. To qualify for funding, the respective Combatant Command (CCMD) must determine that PfP Partner participation is necessary to achieve the fundamental objectives of the exercise and that those objectives cannot be achieved unless the United States provides such funding. Incremental expenses include the reasonable and proper costs of goods and services consumed by a PfP Partner as a direct result of its participation in an exercise. Includes rations, bulk supplies, training ammunition, transportation, and lodging. Excludes pay, allowances, and other normal costs of a PfP Partner's personnel. Annual Congressional reporting is required on which developing countries have been supported and the amount of expenses paid.

Assistant Secretary of Defense for Special Operations/Low-Intensity Conflict and Interdependent Capabilities (ASD/SOLIC&IC); DASD (Partnership Strategy and Stability Operations)

• DoD lead for WIF program Management and PfP policy

• Reviews/approves annual program submissions.

• Determines WIF planning, prioritization, and funds distribution.

• Primary interface between country desk officers at OSD, Joint Staff, DSCA, and CCMDs.

• Provides oversight of DSCA execution of the WIF program.

• Assesses and provides guidance on annual CCMD planning.

• Coordinates and seeks DoD Office of the General Counsel review, as necessary.

DSCA

• Manages WIF program execution.

• Manages cost, schedule, and performance related to WIF program execution.

• Develops programs and activities in response to policy guidance.

• Identifies and tasks responsible agencies to develop and execute WIF programs.

• Prepares budget materials.

• Defends budget requests to USD (Comptroller); supports Office of Management and Budget (OMB) and Congressional inquiries.

• Provide oversight of Program Execution and exercise overall resourcing management responsibility of the DoD and international portions of the Warsaw Initiative Program, in coordination with ASD(SO/LIC)

• Determines whether costs requested by activities are allocable to WIF.

• Provides funds certification.

• Allocates approved funds to WIF receiving activities.

• Issues funds to field activities.

• Provides WIF financial management and program accountability (obligations, expenditures, reconciliations) quarterly to SO/LIC Partnership Strategy (PSO), WIF Policy Managers.

• Provides legal analysis in support of DoD Office of the General Counsel, as necessary.

CCMD

• Provides oversight of CCMD PfP programs.

• Plans prioritizes, and implements WIF in support of individual CCMD PfP activities.

• Coordinates Secretary of Defense guidance and regional CCMD plans with DSCA and SOLIC&IC Partnership Strategy (PSO) WIF policy managers.

• Coordinates with National Guard Bureau (NGB) as necessary to ensure the best use of National Guard and State partner assets.

• Maintains direct link to NATO via the U.S. Military Delegation to NATO and U.S. National Military Representative at Supreme Headquarters Allied Powers Europe (SHAPE).

Program/Activity Managers

• Coordinate to ensure priorities are aligned with strategic plans and ASD (SOLIC&IC) priorities.

• Conform to DoD Financial Management Regulations, guidelines, and standard operating procedures (SOP) addressing fund acceptance, disbursement, reporting, expenditures, and fiscal year closeout available from DSCA (Business Operations Directorate).

• Provide annual and quarterly WIF fiscal summaries to DSCA and SOLIC&IC (PSO).

• Ensure monthly obligation and expenditure reporting is accomplished.

• Ensure WIF is implemented in accordance with published DoD and CCMD guidance.

• Influence strategic planning as necessary to achieve regional objectives.

• Identify performance metrics representing program successes and challenges.

In-Country PfP Coordinators

• Facilitate planning and implementation of WIF within the assigned country, in coordination with CCMDs and lead WIF management activity.

• Implement programs in accordance with guidance provided by the requiring activity.

• Coordinate annual requirements with CCMD and participate in short and long term planning.

• Maintain fiscal transaction capability via a qualified financial tracking system.

Defense Finance and Accounting Service

• Provide accounting support to all WIF activities.

• Maintain official accounting records.

• Distribute monthly accounting reports.

DASD PSO issues Policy guidance for WIF program development to DSCA with a copy to the Regional Combatant Commands

CCMDs work with activity providers and appropriate desk officers/country teams to develop proposals for WIF activities that support OSD Policy goals and intent.

CCMDs submit WIF budget proposals through the Concept and Funding Request system (https://tscmis.eucom.mil/EFM/) to DSCA.

DSCA reviews submissions and consolidates initiatives into an annual WIF program plan, which is delivered to the DASD PSO WIF policy managers by July for prioritization and signature.

DASD PSO approves the annual WIF program plan and forwards it to DSCA for execution. Within 10 days of receiving the approved program plan, WIF executing organizations forward their annual Monthly Obligation Plans to the DSCA WIF Program Manager.

OUSD(C) allocates WIF funding in quarterly amounts to DSCA (Business Operations Directorate), which in turn allocates approved amounts to WIF activities in coordination with the WIF Program Manager.

Normally there is at least one major Program Review to conduct strategic planning, assess performance of WIF, and communicate initiatives within the DOD and the interagency. Additional Program Reviews are held as required.

Mid-Year Financial Reviews are convened to assess funds obligations, expenditures, and yearly performance.

DSCA/CCMDs monitor execution and make adjustments as required. New or significant revisions to annual requirements are considered “Out of Cycle” requests. Out of Cycle requests are submitted in the format outlined in the Concept Funding Request (CFR) and entered in the CFR. Upon coordination with GCCs, it is submitted by e-mail to the DSCA fiscal manager for funding review and the forwarded to DASD(PSO) for approval.

These requests may require a budget offset when DSCA lacks sufficient Operations and Maintenance Funds.

DSCA develops and coordinates input for the DoD Planning, Programming, Budgeting, and Execution process, including development of Program Objective Memorandum (POM) inputs.

DSCA (Business Operations Directorate) provides monthly reports to OUSD(C) on financial performance.

WIF funded organizations forward their quarterly allocation requests to the WIF Program Manager 10 days before the start of a new quarter. Quarterly requests should detail individual activities and associated funding requirements highlighting any major shifts in the program plan.