Previous Section

Chapter TOC

Next Chapter

Defense Security Cooperation Agency (DSCA) funds, operates, and maintains numerous information systems to support the execution of organizational capabilities and activities. DSCA supports approximately 70 security Cooperation (SC) systems. These individual systems when grouped into a portfolio comprise the “as-is” SC Enterprise Architecture (EA). DSCA also funds and maintains the systems that the military departments (MILDEPs) use to fulfill Foreign Military Sales (FMS) case orders. Other areas supported include Security Assistance (SA) training, internal planning and budgeting systems, Congressional reporting support systems, and other business support systems. The SC systems are grouped within the IT portfolio as follows:

C13.6.1. Security Cooperation Enterprise Solution (SCES). Once deployed, SCES will improve transactional processing, access and visibility of SC case execution data from the finance, acquisition and logistics business domains across the DoD. SCES will replace case execution functionality in MILDEPs’ legacy systems with an integrated enterprise solution that will provide improvements in transaction processing, levels of control, data aggregation, data standardization and reporting capabilities. SCES will be DSCA’s Enterprise Resource Planning (ERP) solution that will house FMS case execution capabilities and provide enhanced reporting and data visibility to international customers.

C13.6.2. Primary Case Execution Systems. The systems to be subsumed by the DSCA case execution solution (SCES) are as follows:

C13.6.2.1. Centralized Integrated System – International Logistics (CISIL). CISIL provides management of FMS cases for the Army. The system maintains data from country request to FMS case closure. It produces logistics requisitions (e.g., MILSTRIP), case status, status of delivery, repair status, supply discrepancy status, and other management reports.

C13.6.2.2. Defense Integrated Financial System (DIFS). DIFS is the interfacing accounting system which links implementing activity records with the bill (DD 645) and supporting financial documents issued to purchasing countries for the articles and/or services that the country has purchased through the FMS process. Case Managers must track the financial status of the cases for which they are responsible throughout the execution phase as well as throughout the entire life span of the case. Anomalies in the DIFS output (possibly reflecting anomalies in the MILDEPs’ input) should be reviewed and reconciled with the intended provisions of the case. DIFS can provide Case Managers with one tool showing the visibility of the financial configuration of their cases in the accounting system at Defense Finance and Accounting Service (DFAS) – Indianapolis (IN) from the offered stage through case closure and beyond. It is possible, through this system, to verify that computations are being made in accordance with FMS cases. This system can also provide "real time" data to case managers for use in analyzing country programs and summary data for use both to their purchasers and within their activity.

C13.6.2.3. Program Budget Accounting System – Order Control (PBAS-OC). PBAS-OC contains accounting information for the budgetary accounts of the Army and several Defense Agencies. The budgetary information in PBAS-OC is used to validate the allotment holders' report on final disposition of authorities. The Order Control module of PBAS contains two types of processes. One of the two types of processes relates to the FMS program of the Army. The other process relates to the funded reimbursable customer orders pertaining to the Army Procurement Appropriations (APA).

C13.6.2.4. Management Information System - International Logistics (MISIL). MISIL is used to manage the execution, including accounting, of all FMS cases for the Navy. MISIL maintains data from country request to FMS case closure. The system processes, controls, tracks and reports on FMS logistics and financial transactions, including requisitions, acquisitions, supply/delivery status, Supply Discrepancy Reports (SDR), and expenditures. MISIL is the official accounting system of record for all Navy FMS. MISIL produces logistics requisitions (e.g., MILSTRIP), case status, status of delivery, repair status, supply discrepancy status, and other management reports.

C13.6.2.5. Security Assistance Management Information System (SAMIS). SAMIS processes logistical and financial data related to the support of the Air Force SA mission. SAMIS improves the effectiveness, timeliness, and accuracy of data processing relating to Air Force Materiel Command (AFMC) negotiations, acquisition, and physical delivery functions of international logistics support requirements. It manages and supports the purchase of Air Force military equipment and supplies by foreign governments.

C13.6.2.6. Case Management Control System (CMCS). CMCS provides financial and logistical tracking for FMS cases, per congressional mandate. It provides creation and maintenance of case file data related to FMS cases for case planning, execution and management. This central collection point performs unique FMS accounting functions in real-time with on-line interactive financial management capabilities and updating/ reporting operations that interface with other systems during the life of a case. Such functions include obligation authority, commitments, expenditure authority, disbursement of funds, customer billing, total financial reporting, case oversight and delivery of goods made on FMS cases including line and case closure to support the Air Force SA mission.

C13.6.3. Case Execution Supporting Systems. The DSCA funded case execution systems that interface to systems subsumed by the case execution solution (SCES) are as follows:

C13.6.3.1. Defense Security Assistance Management System (DSAMS). DSAMS is a DoD standard system which provides timely and accurate data of the FMS case development and implementation processes as well as the life cycle processes of International Military Education and Training (IMET).

C13.6.3.1.1. DSAMS – Case Development Module (CDM). DSAMS can create a new case or modify an existing case through a case amendment or modification. Once the case information is entered, DSAMS can then print an LOA, amendment, or modification for USG signature and approval by the customer. DSAMS will keep information for the case in general and for each specific version (basic case, amendment, or modification) of the case. DSAMS has the capability to task activities to provide support during the case development process. DSAMS can also track the progress of a case through the use of milestones. In addition to case development, DSAMS can also develop Price and Availability (P&A) documents or model cases. A P&A is used when the customer requests a Rough Order of Magnitude (ROM) of the cost and availability of an item or service. An LOA is not generated from a P&A request. Model cases can also be developed in DSAMS to provide several options to the customer.

C13.6.3.1.2. DSAMS – Training Module (TM). The Security Assistance Training Program (SATP) consists of U.S. military training assistance to eligible countries. SA training includes training of foreign personnel authorized under the Foreign Assistance Act of 1961 for IMET, as amended, and the Arms Export Control Act (AECA) for FMS training, as amended. Traditional IMET and FMS authority is limited to training military and civilian personnel for the host nation defense establishment. Legislation for expanded IMET provides authority to train defense and non-defense personnel with emphasis on civilians from other government agencies and legislators involved in defense matters. DSAMS-TM manages training for FMS cases, IMET, and other training programs.

C13.6.3.2. Security Cooperation Information Portal (SCIP). SCIP provides web-based visibility of information about U.S. FMS and other key SC programs and processes. The information is available from anywhere in the world. The only requirement is that the users have access to a web browser and the appropriate permissions are established on the users account. Data is sourced from DSAMS case information and selected portions of case execution which is derived from the MILDEP systems (e.g., Army’s CISIL, Navy’s MISIL, and Air Forces SAMIS) in a standardized format. SCIP provides customers case information, regardless of which MILDEP is managing the case and data can be viewed from the day the case is first entered into the system. SCIP is a tool for international customers, customer agents (e.g., freight forwarders), and USG personnel with appropriate permissions.

C13.6.3.2.1. End Use Monitoring (EUM). SCIP has been enhanced to provide an EUM application that tracks government-to-government defense article items. Items are tracked at the serial number level on a country by country basis. All items are categorized under a specific Defense Article, and Military Articles and Services List (MASL) identifier. SCIP provides not only tracking information for all items, but provides inventory management controls.

C13.6.3.2.2. Security Cooperation Management Suite (SCMS). SCMS resides within the SCIP and is a joint service, web-based capability that provides U.S. officials with a common operating picture of the SC process. SCMS has joint U.S. military and civilian users globally from all branches of the U.S. armed forces and associated support Commands, which increases joint communication resulting in enhanced decision making. SCMS provides USG personnel with key information used to track high priority FMS programs, and is especially useful during the oversight process for expiring funds and those FMS cases that are funded via U.S. appropriated sources. SCMS allows data input and customization through its multiple reports showing information by appropriation and program which allows for intense information sharing among multiple program participants. Although initially conceived to support the war effort in Iraq, the utility of SCMS was recognized by additional communities within DSCA. SCMS has been expanded for use with all the Building Partner Capacity (BPC) programs, which proved to be of great benefit to U.S. decision makers when planning how to best build partner nation capacity.

C13.6.3.2.3. Enhanced Freight Tracking System (EFTS). EFTS is a secure web-based application, resident in the SCIP, and serves as a consolidated source for SC material in-transit information. EFTS does not replace existing shipment systems, but rather provides a clearing house of all available shipment information in a single supplemental tracking system to provide additional visibility of equipment and material shipment. EFTS receives data from DLA, contractors, depots, Defense Transportation System, carriers, freight forwarders, consolidation points, and ports of embarkation and debarkation. This allows EFTS to provide visibility of the SC material distribution pipeline for all classes of supply and modes of transportation either outbound from the United States to the purchaser's country or materiel returning to the United States or U.S. facility overseas.

C13.6.3.3. DSCA 1000 System. The DSCA 1000 Management Information System supports the Military Assistance Program (MAP), Section 506 Presidential Draw-downs, and the IMET program. The 1000 System supports the Military Assistance Program Excess Defense Articles (EDA) Military Assistance Service Funded (MASF) Section 552 emergency assistance and Section 506A emergency assistance. It provides reports to DSCA staff, MILDEPs and other government agencies.

C13.6.3.4. EDA Web. The Excess Defense Articles (EDA) Tracking System records the agreement between the international customer and MILDEP regarding the specific excess items to be transferred. The EDA Web page is the user interface for the EDA tracking system, and is not a separate system.

C13.6.3.5. DSCA 1200 System Business Function. The DSCA 1200 System is a classified DoD system that contains a compilation of country data providing status of FMS and Pseudo FMS negotiations from LOR to closure/completion. The DSCA 1200 System is managed and maintained by DSCA (Information Technology Directorate). Requests for DSCA 1200 reports should be sent to DSCA (Business Operations Directorate). Many reports from the DSCA 1200 System are classified.

C13.6.4. DSCA Headquarters’ (HQ)/DISAM Managed Systems. The systems maintained by the DSCA Headquarters’ Application Group or DISAM are as follows:

C13.6.4.1. Security Assistance Network (SAN). The SAN is a network used to exchange SC training and budget information between overseas Security Cooperation Offices (SCO), Combatant Commands (CCMDs), MILDEPs, DSCA, DFAS, DoD Schoolhouses, Regional Centers (RCs), and International Host Nation Organizations. The SAN also hosts the SAOweb, IMSOweb, and ISANweb. Its access is restricted to authorized users by user accounts and passwords. The SAN stores Standardized Training List (STL) for all countries, and Training MASL.

C13.6.4.2. International SANweb (ISANweb). The ISANweb is a web-based tool that enables the host nation to manage their training program. It allows the host nation to view, but not input or change, the information listed in Table C13.2.

Table C13.2. International SANweb Information For Host Nation

International SANweb Information
STL information for their country
Training MASL information
IMSO POC information
SCO POC information
Schoolhouse Location Information
International Notes
ITO Repository

C13.6.5. SAOweb and IMSOweb. SAOweb and IMSOweb are web-based tools that enable SCOs and International Military Student Offices (IMSOs) to manage their training program online. The system allows SCOs to perform the functions listed in Table C13.3. online via a webpage:

Table C13.3. SCO SAOweb and IMSOweb Functions

International SANweb Information
View STL for their country
View Training MASL
View Student Information and arrival messages
View IMSO POC information
View SCO POC information
Perform Combating Terrorism Fellowship Program (CTFP) student nominations
Submit Combined Education Training Program Plan (CETPP)
Data validation and input for DSCA’s Congressional Report for Military International Training (CRMIT)
Manage and track students coming to schoolhouse
Enter Student Arrival / Completion Reports
Enter Student Progress Messages
Access ITO Repository
Enter IMSO POC information
Enter Location Information
Enter International Notes

C13.6.6. Security Cooperation Training Management System (SC-TMS). SC-TMS is used by SCOs to manage the SC training program for their country. It allows SCOs to perform the functions listed in Table C13.4.

Table C13.4. SC-TMS Functions

SC-TMS Functions
View STL
View Training MASL data
Enter Student information
Enter SCO POC information
Create Invitational Travel Orders for international military students
View IMSO POC information
View Schoolhouse Location Information

C13.6.7. Planning Programming Budget and Execution (PPBE). DSCA’s PPBE Enterprise Planner is a web-based application that allows authorized users to quickly review, enters, and submits both Budget and POM data. Users enter data at the Object Class and Work Year levels by Program Element for a specific Fiscal Year. PPBE Enterprise Planner provides a robust review, reject and resubmit capability and maintains a complete audit trail of changes made at all levels.

C13.6.8. Security Cooperation Integrated Resource Management System (SCIRMS). SCIRMS is a web-based feeder system to the Washington Headquarters Services Allotment Accounting System (WAAS), an accounting system used for a majority of DoD organizations and funds.

C13.6.9. Security Assistance Manpower Requirements System (SAMRS). SAMRS is an electronic, web-based application for creating and processing FMS Manpower Requirements Packages (MRPs).

C13.6.10. Case Tracking System (CTS). CTS provides the status of new case coordination within DSCA and the MILDEPs. It reports the length of time between each coordination point.

C13.6.11. Congressional Notification System (CNS). CNS is an application for recording and tracking of Congressional Notifications of military equipment and services for foreign government sales and leases. Data is input and maintained by DSCA (Business Operations Directorate).

C13.6.12. Direct Commercial Contracts System (DCCS). DCCS is an application developed to track Direct Commercial Contracts financed by FMF funds. It provides input for audits and inspections and monthly status reports.

C13.6.13. Egyptian Budget Management Information System (EBMIS). EBMIS is an application developed to ensure that the multi-year Egyptian Armament program does not exceed $1.3B over a five-year period.

C13.6.14. FMF/IMET Budget. The FMF and IMET Budget Formulation and Submission Tool provides the capability for submission and management of budget requests via the World Wide Web. The web tool provides a central, on-line repository of FMF and IMET budgetary data that provides a timely, efficient, and visible method for budget development and subsequent reporting. SCOs that have difficulty accessing the web tool may submit their data via another mode for import into the web tool, with approval from DSCA.

C13.6.15. FMS Credit System (FMSCS). The FMSCS records loans and grants for Military Assistance Program (MAP) and FMF country programs, disbursements, and collection on repayable loans. The system produces bills and provides data for input to accounting systems by DFAS-IN.

C13.6.16. Sales Forecast/Javits System (SF/JS). The SF/JS is a sales forecasting tool that projects sales and potential revenue for the future two calendar years. Javits System lists all potential Sales/Transfers for the coming calendar year, and provides inputs to DoS for inclusion in its annual report to Congress.

C13.6.17. GlobalNET (formerly Regional International Outreach (RIO) Portal). GlobalNET is a common information technology application to improve international outreach efforts and to strengthen collaboration among the DSCA Regional Centers (RCs), OSD, and other DoD educational institutions. This program serves educators and students by allowing the RCs to share information, collaborate on projects, and improve administrative activities with OSD, the CCDRs, and DSCA. The program is integrating the student and knowledge management systems of RCs to provide them the ability to collaborate with foreign alumni and members of international organizations.

C13.6.18. Regional Centers Person and Activity Management System (RCPAMS). DSCA’s Centers Management Office manages the five RCs, which collectively host SC events for no less than 159 countries. With the deployment of RCPAMS, DSCA tracks foreign military students and faculty in the same system, as well as U.S. students who are not tracked in DSAMS. It also holds event activities, such as receptions, field study trips and breakout sessions, so it covers all of the RCs operations and reporting needs. RCPAMS has a single user interface with standardized terminology and data elements. It eliminates duplicate manual data entry tasks - now planned events loaded into DSAMS and participants enrolled by the SCOs in the Embassies around the world flow into RCPAMS automatically, and status updates flow back to those systems.

Previous Section

Chapter TOC

Next Chapter